Executive Assistant to CEO

Location: Orlando, FL

Interested in joining a dynamic and growing company? At Lighthouse, we are committed to providing a safe, stable environment for insurance professionals to work productively, provide knowledgeable service and develop professionally with the goal of growing the company and the opportunities for all within. Lighthouse is seeking talented candidates who are passionate about growth, helping others and delivering the best possible service to our customers and employees.

We offer a competitive salary and a robust benefits package, including 401(k) match, medical, dental, and vision health plans, short and long-term disability, paid time off, tuition reimbursement, professional conferences, and other career development opportunities.

Essential Duties & Job Responsibilities

Completes a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Meet ever-changing and multiple deadlines, managing day-to-day workflow.
Plans, coordinates and ensures the CEO’s schedule is followed and respected.
Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Performing personal errands as required.
Communicate and interact effectively and professionally with diverse populations, individually or as a team member.
Opening, sorting, and distributing correspondence, including email, faxes and regular mail.
Attend meetings and discussions, as required, take minutes and ensure action item follow-up.
Work with Management to keep the CEO apprised of all pertinent information such as schedules, speaking opportunities, staff issues, and track needs, priorities, and follow-up of action points.
Coordinate and manage special projects, including working collaboratively with staff to assure projects meet deadlines.
Ensure CEO is prepared for upcoming appointments by gathering materials necessary for each meeting.
Work with Executive Team to collect and assemble information for presentations, projects and strategic planning.
Prepare, edit and draft presentations.
Consolidate data and edit documents for accuracy.
Reconcile corporate credit card monthly statement.
Ad-Hoc projects and other duties as requested.

Qualifications

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
Detail oriented with strong proofreading skills.
Expert level written and verbal communication skills.
Demonstrated proactive approaches to problem-solving with strong decision-making capability with minimal guidance in a quickly changing environment.
Emotional maturity.
Highly resourceful team-player, with the ability to also be extremely effective independently.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
Basic accounting knowledge.
Familiarity with QuickBooks preferred.
Self-Motivated, with flexibility to multitask and prioritize in a fast-paced environment.
Use discretion and adhere to all corporate, legal, and regulatory guidelines.
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
Forward looking thinker, who actively seeks opportunities and proposes solutions.

Education Requirements:

Bachelor’s degree required or four or more years of experience assisting C-Level executives.
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

Working Conditions & Physical Requirements:

Ability to safely and successfully perform the essential job duties of this position, with or without reasonable accommodation.
Ability to meet aggressive deadlines as needed with minimal supervision.
Occasionally lift medium to heavy objects.

Other Requirements

Ability to maintain regular and punctual attendance.
Adhere to all Company and department policies and procedures.
Perform other duties as assigned.

Location: Orlando, FL

We offer a competitive salary and a robust benefits package, including 401(k) match, medical, dental, and vision health plans, short and long-term disability, paid time off, tuition reimbursement, professional conferences, and other career development opportunities.

Essential Duties & Job Responsibilities

Meet ever-changing and multiple deadlines, managing day-to-day workflow.

Plans, coordinates and ensures the CEO’s schedule is followed and respected.

Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company.

Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Performing personal errands as required.

Communicate and interact effectively and professionally with diverse populations, individually or as a team member.

Opening, sorting, and distributing correspondence, including email, faxes and regular mail.

Attend meetings and discussions, as required, take minutes and ensure action item follow-up.

Work with Management to keep the CEO apprised of all pertinent information such as schedules, speaking opportunities, staff issues, and track needs, priorities, and follow-up of action points.

Coordinate and manage special projects, including working collaboratively with staff to assure projects meet deadlines.

Ensure CEO is prepared for upcoming appointments by gathering materials necessary for each meeting.

Work with Executive Team to collect and assemble information for presentations, projects and strategic planning.

Prepare, edit and draft presentations.

Consolidate data and edit documents for accuracy.

Reconcile corporate credit card monthly statement.

Ad-Hoc projects and other duties as requested.

Qualifications

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.

Detail oriented with strong proofreading skills.

Expert level written and verbal communication skills.

Demonstrated proactive approaches to problem-solving with strong decision-making capability with minimal guidance in a quickly changing environment.

Emotional maturity.

Highly resourceful team-player, with the ability to also be extremely effective independently.

Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.

Basic accounting knowledge.

Familiarity with QuickBooks preferred.

Self-Motivated, with flexibility to multitask and prioritize in a fast-paced environment.

Use discretion and adhere to all corporate, legal, and regulatory guidelines.

Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.

Forward looking thinker, who actively seeks opportunities and proposes solutions.

Education Requirements:

Bachelor’s degree required or four or more years of experience assisting C-Level executives.

Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

Working Conditions & Physical Requirements:

Ability to safely and successfully perform the essential job duties of this position, with or without reasonable accommodation.

Ability to meet aggressive deadlines as needed with minimal supervision.

Occasionally lift medium to heavy objects.

Other Requirements

Ability to maintain regular and punctual attendance.

Adhere to all Company and department policies and procedures.

Perform other duties as assigned.